“7 Tips for Planning a Vacation with Families and Friends”
Have the time of your life, leave the stress at home and enjoy yourself by following these simple tips:
1. Start planning early. Great vacations start with great planning! With logistics, research, early discounts and savings – plus getting everyone to agree – planning will take time. I would allow 3 to 6 months minimum unless you are planning something like a big family reunion and then you might consider more like 18 months just to have everyone’s calendars clear. In any case the early bird does get the worm – start your plan early and be organized. The more you take care of in advance the less stress there will be on your trip. Talk to a travel agent but do your own research as well. Not all agents are created equally and not all agents know each destination. As the saying goes – inspect what you expect!
2. Location, Location, Location! This works for real estate and traveling with friends and family. Where in the world are we going has to be one of the first things to decide. How many are traveling together, who’s paying, what kinds of activities everyone enjoys and the ages of everyone will all be factors to consider. Remember that children are also to be considered. You’ll want to include a location that has something for everyone include the children. There will be times when everyone wants to do something together – but there will be times where you will want to do things on your own.
3. Who’s the leader of the pack? Someone has to take control, otherwise planning can become a free for all and nothing gets decided or done. Usually one of the family members takes the leadership role – but in some cases you might have to take a vote. The head planner can also ask for volunteers for research into various locations, excursions, accommodations, cruise lines etc. and then report back. This way work is divvied up. Just as with event planning, there needs to be a time line and proper project planning. Write it out so you remember all the details.
4. Who’s paying for what? When you’re traveling with family and friends, you can’t assume that everyone is on the same budget. There will inevitability be those who can afford more than others – this is just a fact. So unless Great Aunt Helen or the grandparents are taking everyone on an all expenses paid trip – be aware of prices. In some cases one member of the group might be paying for the cruise portion and everyone is on his or her own for the rest of the activities – you just have to know before you go.
5. You don’t all have to do everything together! When traveling with family and friends who all have different interests don’t feel as though you have to do everything together all the time. There will be times when some of you want to go off and do an activity on your own. Some of the group might have children and plan a separate outing for the kids. If you’re spending a week with a group you will all find that having some space or time to yourself is critical.

6. Distribute an itinerary to everyone – in writing. Communication is a funny thing – it needs to be in writing so everyone knows the plan. If the leader has all the vouchers and tickets – make sure each family has a copy of everything for their records. That way everyone knows what time to meet, what time the plane leaves, what the name of the hotel is etc. Yes, plans can change, but start out right with everything in writing.
7. Keep a record of your trip with a journal and photos. These days it is so easy to create a blog on the internet with photos and a journal there’s really no excuse for not keeping up to date with your travel journaling. You’ll want to record your memories so you can remember what happened when. You may also want to download and print some of your photos when you return and put them in a scrapbook. See above for information about Scrapper’s Guide.
After you’re finished planning – relax and have a great time – come back with memories for a life time!
If you need assistance with planning for Alaska or Mexico ask us, we’re happy to help you! |